Closing date: 27 Aug 2019
Position Title : Programme Support Officer
Duty Station : Addis Ababa, Ethiopia
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 27 August 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Candidates from the following non-represented member states:
Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic
Republic (the); Libya; Marshall Islands; Micronesia (Federated States
of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Chief of Mission in Ethiopia and the direct supervision of the Project Development and Policy Officer and in coordination with the Programme Managers, the successful candidate will be responsible and accountable for providing support for the implementation of IOM’s programming in Ethiopia and contributing to the planning, budgeting, liaison, communications and reporting for relevant projects and programmes.
Core Functions / Responsibilities:
Draft sections of and coordinate the preparation of concept notes and proposals for potential donors and funding opportunities in IOM’s areas of interest.
Assist the Project Development and Policy Officer and Programme/Project Managers in planning, activation, implementation, and monitoring of project activities in IOM’s work in Ethiopia, and track and follow up on the administrative, budgetary and management requirements as necessary.
Provide effective and timely support in implementation of the mission projects’ activities with respective implementing partners, in accordance with the projects proposals and other relevant documents.
In close coordination with the Programme/Project Managers and the Monitoring and Evaluation (M&E) team, draft and edit donor reports to support compliance with donor regulations and obligations, as well as the report finalization process with Headquarters and the Regional Office.
Support PMs in the application of all information management tools required to track service delivery and identify gaps including reports, mapping, spreadsheets, and others as required.
Liaise with relevant stakeholders, such as donor and Government counterparts, United Nations agencies, International Non-Governmental organizations, etc. to enhance project’s effectiveness and avoid duplication.
Participate in monitoring budgets in close coordination with PMs and the Resources Management Unit to facilitate the accurate and timely implementation of all projects.
In coordination with the M&E team, support the collection, processing, analysis and documentation of project data for reporting purposes and apply a systematic approach in data management.
Facilitate the consideration of cross-cutting issues such as gender, children, environment and other vulnerable groups during programme development and implementation.
Provide and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with the Project Development and Policy Officer.
Coordinate with the Communications team in the production of visibility materials for publicity to update and appeal to donors for resource mobilization by recommending and producing content.
Identify potential and realistic funding opportunities by reviewing calls for proposals and researching donor priorities.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in International Relations, International Development, law or a related
field from an accredited academic institution with two years of relevant professional experience;
• University degree in the above fields with four years of relevant professional experience.
• A background in community driven development, resilience and/or working with displacement affected communities.
• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.
• Experience in project reporting, implementation and management, preferably in the field of migration;
• Experience writing reports, papers, briefings, and articles, with own work published an advantage;
• Sound knowledge of project implementation and familiarity with financial and business procedures;
• Proven experience with information/data collection, entry, analysis and report writing;
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of local languages in Ethiopia, French and/or Spanish is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 27 August 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 14.08.2019 to 27.08.2019
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2019/228 (P) Programme Support Officer (P2) – Addis Ababa, Ethiopia (56098277) Released
Posting: Posting NC56098280 (56098280) Released